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Sample Order Workflow Guide for Freemax Galex

Published 2026 · VapeWholesaleHub trade desk

A disciplined sample workflow shortens the path from first interest to a Galex purchase order.

There is no shortcut on sample order workflow: the Galex rewards preparation and punishes improvisation.

Where two suppliers look identical on price, sample order workflow is usually the variable that separates them over a full year.

Why sample order workflow matters on the Galex

Request samples with the final specification, not an approximation.

Retail staff rarely ask about sample order workflow directly, but their questions almost always lead back to it.

Evaluate across at least two weeks of real use.

Reference specification

Item	Value
Model	Galex
Brand	Freemax
Category	Local Supply
Battery	900 mAh
Output range	12-30 W
Capacity	1.0 ml
Charging	USB-C 2A
Coil options	0.8 / 1.2 ohm
Carton quantity	120 units

Record findings so the next buyer does not repeat the work.

Practical notes for buyers

In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Galex.

Shops that receive a short briefing on sample order workflow convert noticeably better than shops that only receive stock.

Checklist

Keep certificates current and filed against the exact model name.
Agree in advance who pays for return freight on a defect claim.
Retain one sealed sample carton from every batch for reference.
Confirm the exact configuration in writing before the deposit is paid.
Record the arrival condition with photographs on the day of delivery.
Check carton quantities against the commercial invoice line by line.

Commercial terms

Payment history is the single most reliable route to better terms, more than total annual volume.

Freight terms should be named explicitly, because an unclear incoterm is the fastest way to lose a relationship.

Volume tier	Indicative unit level	Lead time
Carton (165 units)	Tier 1	30-45 days
Pallet (932 units)	Tier 2	30-45 days
Container (11332 units)	Tier 3	7-12 days

All figures above are indicative working ranges used for planning. Final specification and commercial terms are confirmed in writing before any deposit.

Frequently asked questions

How many Galex samples should we request?

Three to five units per shortlisted configuration is enough to judge consistency.

How quickly can a repeat order be produced?

For established configurations production typically runs two to four weeks, with transit on top depending on the chosen method.

Can packaging be adjusted for our market?

Artwork localisation is straightforward; structural changes need larger volumes and a longer lead time.

Can several models be mixed in one shipment?

Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.

Final word

Start with one change, measure it over a quarter, then decide whether it deserves to become policy.

Trade enquiry

Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.

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